Hearsay Exceptions: Availability Of Declarant Immaterial
- Present Sense Impression. "A statement describing or explaining an event or condition made while the declarant was perceiving the event or condition, or immediately thereafter," is admissible hearsay (Fed. R. Evid. 803(1)). An example is the statement "That green pickup truck is going to run that red light."
- 2. Excited Utterance. "A statement relating to a startling event or condition made while the declarant was under the stress of excitement caused by the event or condition" is admissible hearsay (Fed. R. Evid. 803(2)). For example, "The robber is pointing a gun at the cop!" is admissible.
- 3. Then Existing Mental, Emotional, or Physical Condition. A statement of the declarant's then existing intent, plan, motive, design, mental feeling, pain, or bodily health is admissible (Fed. R. Evid. 803(3)). Generally, however, a statement of memory or belief to prove the fact remembered or believed is not. For example, "After eating at that restaurant, I'm feeling rather ill" could be admitted under this exception. But the out-of-court statement "I believe Julie to be the murderer" would not be admitted under this exception.
- 4. Statements for Purposes of Medical Diagnosis or Treatment. A statement describing medical history, or past or present symptoms, pain, or sensations, or the general character of the cause or external source of those symptoms, is admissible (Fed. R. Evid. 803(4)). For example, this statement made to a physician following an accident is admissible: "I slipped and fell on the ice, and then my left leg became numb."
- 5. Recorded Recollection. "A memorandum or record concerning a matter about which a witness once had knowledge but now has insufficient recollection to enable the witness to testify fully and accurately" is admissible (Fed. R. Evid. 803(5)). The record must have been made when the matter was fresh in the witness's memory and must reflect that knowledge correctly. One example is a detailed phone message.
- 6. Business Records. A record, report, or memo of a business activity made by an individual who regularly conducts the business activity is exempt from the hearsay prohibition under this rule (Fed. R. Evid. 803(6). Written minutes of a business meeting are a common example. The normal absence of information contained in these types of business records may also be excluded from the hearsay prohibition (Fed. R. Evid. 803(7)).
- 7. Public Records and Reports. A record, report, statement, or data compilation, in any form, of a public office or agency, setting forth the activities of the office or agency or matters for which there is a legal duty to report, is admissible. Voting records of a city council are an example. Matters observed by law enforcement personnel in criminal cases are excluded under this rule (Fed. R. Evid. 803(8)).
- 8. Records of Vital Statistic. A data compilation, in any form, of births, fetal deaths, other deaths, or marriages, if the report is made to a public office pursuant to requirements of the law, is a hearsay exception (Fed. R. Evid. 803(9)).
- 9. Records of Religious Organizations. A statement contained in a regularly kept record of a religious organization may be exempt from the prohibition against hearsay. Some examples are statements of birth, marriage, divorce, death, legitimacy, ancestry, relationship by blood or marriage, or similar facts of personal or family history (Fed. R. Evid. 803(11)).
- 10. Marriage, Baptismal, and Similar Certificates. "Statements of fact contained in a certificate that the maker performed a marriage or other ceremony or administered a sacrament, made by a clergyman, public official, or other person authorized by the rules or practices of a religious organization or by law to perform the act certified, and purporting to have been issued at the time of the act or within a reasonable time thereafter," are admissible (Fed. R. Evid. 803(12)).
- 11. Family Records. "Statements of fact concerning personal or family history contained in family Bibles, genealogies, charts, engravings on rings, inscriptions on family portraits, engravings on urns, crypts, or tombstones" are hearsay exceptions (Fed. R. Evid. 803(13)).
- 12. Records of Documents Affecting an Interest in Property. A record purporting to establish or affect an interest in property, such as a notice of a tax lien placed on a house, is admissible hearsay if the record is a record of a public office and an applicable statute authorizes the recording of documents of that kind in that office.
- 13. Statements in Ancient Documents. A statement in a document in existence 20 years or more, the authenticity of which is established, is admissible hearsay. One example is a statement in a letter written 30 years ago, provided the letter's authenticity can be proved.
- 14. Market Reports, Commercial Publications. "Market quotations, tabulations, lists, directories, or other published compilations, generally used and relied upon by the public or by persons in particular occupations," are exceptions to the rule against hearsay (Fed. R. Evid. 803(17)).
- 15. Learned Treatises. Statements contained in a published treatise, periodical, or pamphlet on a subject of history, medicine, or other science or art, established as a reliable authority by the testimony or admission of an expert witness, are admissible (Fed. R. Evid. 803(18)).
- 16. Reputation Concerning Personal or Family History. A reputation among members of a person's family by blood, adoption, or marriage, or among a person's associates, or in the community, concerning the person's birth, adoption, marriage, divorce, death, ancestry, or legitimacy is an exception to the rule against hearsay. For example, the out-of-court statement "My sister was adopted," although hearsay, is admissible (Fed. R. Evid. 803 (19)).
- 17. Reputation Concerning Boundaries or General History. "Reputation in a community, arising before the controversy, as to boundaries of or customs affecting lands in the community, and reputation as to events of general history important to the community or state or nation in which located," are admissible (Fed. R. Evid. 803(20)). For example, "Stein's land extends south to the river" involves the reputation of a land's boundary and falls within this exception.
- 18. Reputation as to Character. The "reputation of a person's character among associates or in the community" is admissible hearsay (Fed. R. Evid. 803(21)). One example is the statement "Sergei has never said a dishonest word."
- 19. Judgment of Previous Conviction. A plea or judgment of guilt for a crime punishable by death or imprisonment of more than one year is admissible hearsay (Fed. R. Evid. 803(22)).
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